Vasa Park Ballroom — Bellevue, WA

200 guests · Bellevue, WA · $3,100 Friday-evening rental

The Vasa Park Ballroom is an independent event ballroom in Bellevue, Washington, and it answers a planner’s cost question more completely than most. The venue confirmed the room for a 200-guest seated dinner with a short live-auction program and quoted $3,100 for a Friday-evening rental — room only, with food, beverage and staffing arranged separately. Alongside that rate it named every other line that lands on the invoice up front: a $1,000 refundable damage deposit, a $60 Vasa membership that one person connected to the event must hold, and event liability insurance that typically runs about $250. Catering is genuinely open — any licensed caterer is welcome and there is no separate approval process — and the room comes with a stage, two wireless microphones and a 65-inch television, though no projector or projection screen. Check availability or request a quote for the Vasa Park Ballroom on VenueKonnex.

Space Features

• Independent event ballroom at Vasa Park Resort, Bellevue, WA
• Confirmed by the venue for a 200-guest seated dinner with a short live-auction or awards segment — the venue did not state a maximum capacity, so 200 is a count it has affirmed rather than its ceiling
• Stage in the ballroom, with two wireless microphones and a 65-inch television available for use
• No projector and no projection screen on site
• Prep kitchen — two residential ovens, a refrigerator, a freezer, a food-preparation area and double sinks. It is a prep kitchen by design, not a full commercial production kitchen

Additional Services & Rentals

• Open caterer policy — any licensed caterer may be used, and the venue requires no separate caterer approval process
• Bar service is permitted. Alcohol must be served by a bartender; self-service is not allowed
• A Washington State Banquet Permit must be obtained by the client for a bar
• Event liability insurance is required, and typically costs around $250
• No in-house catering and no in-house projector or screen — both are brought in by the client

Convenience

• Located in Bellevue, Washington, in the Seattle metro
• In-person site visits can be scheduled with the venue before booking
• Booking runs through a request-to-reserve form; once the request is submitted the venue sends back a contract
• A $60 Vasa membership is part of booking — at least one person associated with the event must be a member

Pricing & Booking Terms

The venue quoted these figures openly with no confidentiality restriction, so they are published here. The Friday-evening ballroom rental rate is $3,100, and that figure is the room alone — food, beverage, bar staffing and any furniture or equipment brought in are separate. On top of the rental, the venue names three further requirements: a $1,000 refundable damage deposit, a $60 Vasa membership held by someone connected to the event, and event liability insurance at roughly $250. Because catering is fully open, the food and beverage side of the budget is set by the caterer a planner chooses rather than by the venue. To hold a date, submit a request to reserve; the venue then issues a contract. Rates vary by day of week and season — request a quote through VenueKonnex for figures matched to your date.

Best For

• Seated dinners and fundraising auctions of around 200 guests
• Nonprofit and membership-association events working to a fixed venue line
• Holiday parties and year-end company celebrations
• Events with a chosen outside caterer, since the venue imposes no caterer list
• Programs needing a stage and microphones but not projected slides

Frequently Asked Questions

How many guests does the Vasa Park Ballroom hold?
The venue confirmed the ballroom for a 200-guest seated dinner with a short live program. It did not state a maximum, so 200 is a guest count the venue has affirmed rather than its ceiling.

What does it cost to rent?
$3,100 for a Friday evening. That is the room rental only — food, beverage, bar staffing and any rented furniture or equipment are additional.

What else lands on the invoice?
Three things beyond the rental: a $1,000 refundable damage deposit, a $60 Vasa membership that one person associated with the event must hold, and event liability insurance costing roughly $250.

Can we bring our own caterer?
Yes. Any licensed caterer is welcome and there is no separate approval process. The kitchen is a prep kitchen — two residential ovens, refrigerator, freezer, prep area and double sinks — so caterers should plan around prep rather than full on-site production.

Is bar service allowed?
Yes. A Washington State Banquet Permit is required, and alcohol must be served by a bartender rather than offered self-service.

What audiovisual equipment is included?
The ballroom has a stage, two wireless microphones and a 65-inch television. There is no projector and no projection screen on site.

Where is it?
Bellevue, Washington, in the Seattle metropolitan area.

How do we book?
Submit a request to reserve through the venue; it then sends back a contract. In-person site visits can also be scheduled beforehand.

Related Venues on VenueKonnex

Comparing Seattle-area options? See Town Hall Seattle for a nonprofit-discounted room with a stage included, or The Point at Pier 70 for an all-in plated-dinner package at the same guest count. For a conference-center hotel in the same metro, see Hilton Seattle Airport & Conference Center. Also north of Seattle, see Lynnwood Event Center in Lynnwood.

Check availability or request a quote for the Vasa Park Ballroom on VenueKonnex.